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To-dos - Creating, Editing, and Turning on Email Reminders

The To-dos are the tasks that we commit to completing during the Weekly Meeting. To-dos are seven-day action items and are generally taken during your Weekly Meeting. 

The goal is to complete at least 90% of your To-dos each week as these have been identified as the most important things to accomplish.

Creating a To-do during a meeting

There is a  New To-do button in the meeting itself just under the menu bar at the top that allows you to assign the To-do to any attendee of your Weekly Meeting.

You can even assign a To-do to multiple people (not a shared To-do; each user will get their own To-do).

Important:

For Metrics, Goals, Headlines, and Issues, towards the right side of each of these items is a checkbox, these are the Context-Aware To-do buttons and will include information about the item inside the newly created To-do.

Creating a To-do Outside of a meeting

  • You can view all of the current Weekly Meeting content through the Edit Meeting section.
    • Click Meetings in the top menu bar
    • Click Edit Meeting on the gear icon button to the right of your meeting
    • Click To-dos on the left to view/edit/archive active To-dos
    • Add new To-dos one by one by clicking the blue + at the bottom right, fill in the basic information to create the To-do, and click Save.
    • If you have a list of To-dos, you can upload them all at once instead of adding them individually. To upload your To-dos all at once, click on the Upload To-dos button at the top right corner of the section:
  • If you have a file with the To-do List you can upload it by clicking on where it says ‘No File chosen’, selecting your file, clicking on Submit, and following the instructions.
  • You can also use our template, click on the green button that says ‘Download Template’. Fill the template with the information you want to upload to your Bloom Growth account and save the changes you made to the file (Save the file in CSV format). Then, click on where it says ‘No File chosen’, select the file, click on Submit, and follow the instructions.

Editing/Reassigning a To-do

Reassigning a To-do can only occur during a live meeting

To reassign a To-do please follow the instructions below: 

  1. Click Meetings at the top of the workspace
  2. Click Go to Meeting 
  3. Click Start the Meeting as a Leader. 
  4. Click the To-do List agenda page on the left
  5. Click on the To-do title
  6. Click on the current owner's name at the bottom right next to "Assigned to", in the side window that appears on the right
  7. Choose a new owner from the list of attendees
  8. Your change is updated immediately

Edit the To-do Title, Notes, Due Date, and Location

From the Workspace

Click on the To-do in the tile on your Workspace and use the pop-up window to:

  • Update a To-do title
  • Edit details, and upload files
  • Update the due date by clicking on the calendar.
  • Change which meeting a To-do appears by using the "Attach to Meeting(s)" drop-down to select a new meeting or your individual To-do list
  • Mark as complete by selecting "Yes" under the Complete section. 
  • Click Save when done editing

 From the Edit Meeting Section

  1. Click Meetings in the top menu bar
  2. Click on the Edit Meeting button to the right of your meeting
  3. Click To-dos on the left
  4. Click the To-do title to bring up the pop-up window
  5. Click Save when done editing

 During a Live Meeting

  1. Click the To-do List agenda page on the left
  2. Click the To-do title
  3. Use the panel on the right to update the title (at top), notes and attachments, change owner, and the due date.
  4. Hitting the Complete check box if the To-do is complete. 

To-do Email Reminder 

To ensure you stay informed about upcoming and overdue tasks, our system automatically sends to-do reminder emails 24 and 48 hours before a to-do is due, and subsequently, on each day that a to-do remains past due. These reminders are designed to help you manage your tasks effectively. However, we understand that preferences may vary, and if you wish to opt out of receiving these reminders, you can easily do so. The to-dos are consistently accessible within the software, allowing you to review them at your convenience. If you prefer not to receive reminder emails, simply follow the steps below to adjust your notification settings:

Account Wide Setup (admin only)

  1. Click the drop-down by your name/icon
  2. Click Manage Organization
  3. Click the Advanced Tab
  4. Scroll down to Default Time to send To-do Email:
  5. Choose a time or Do not send e-mail. GMT is London time and thus 5 hours ahead of EST and 8 hours ahead of PST
  6. Click Save at the bottom

  Personal Setup

  1. Click the drop-down by your name/icon
  2. Click Edit My Profile
  3. Click the drop-down next to To-do Email send time:
  4. Choose a time or Do not send e-mail
  5. Click Save